Executive Assistant

EXECUTIVE ASSISTANT 
 
Midland Transport Limited has become a leader in the transportation industry by providing superior quality service to our customers.  Our services include LTL, T/L, and Courier Services and provide the convenience of one-stop shopping.
 
The Opportunity

Midland Transport is currently seeking an Executive Assistant reporting to the General Manager at our Head Office located in Dieppe, NB. The incumbent is responsible for effectively and efficiently managing the General Manager’s schedule and providing comprehensive administrative support to meet both the professional and personal family needs. 

 
What You Will Do:

• Maintaining an accurate, up to date calendar of meetings and commitments for the General Manager, responding to requests for meetings, liaising with the General Manager on his preferences, for who to meet with, how long the meeting is and responding quickly and accurately to changes in scheduling, planned and unplanned to maximize time.

• Planning and organizing travel arrangements; organizing, changing, rescheduling travel arrangements, both planned and unplanned, including air, hotels, car rentals and scheduling of meetings during trips to meet the needs of the General Manager. This includes both domestic and international travel. The management of receipts and submission of travel expenses is part of this.

• General administrative duties e.g. responding to emails, requests for information, providing efficient and effective document retrieval systems.

• Personal and Family Administrative Management as directed, supporting him in the planning, organization, and completion of non-business-related tasks.
• Undertaking projects, as directed to continuously improve the administration services of the office of General Manager.

 
Who You Are:

• Post secondary qualification, either diploma or university degree in business or related subject.

• Ideally 5 to 7 years + of administrative co-ordination, organizing, scheduling, project planning and time management experience with senior leaders.

• Background preferably in a business environment, that is fast paced and dynamic with an appreciation of how businesses operate.

• Ability to think clearly and respond calmly under pressure, prioritizing and dealing with more than one topic / issue simultaneously.

• Excellent time management skills, well organized, good attention to detail.

• Clear and concise communication skills, both written and oral.

• Confident and self-starter, able to demonstrate forward thinking to anticipate potential challenges that could adversely impact time management and scheduling.

• Strong problem-solving skills, with the ability to think creatively when looking for solutions.

• Comfortable with working outside of normal work hours as necessary.
• Interest in how businesses operates and the roles of different functions that fall under the leadership responsibility of the General Manager. 

What we offer:

• Competitive compensation

• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness  

• Employee & Family Assistance Programs

• Ability to save for your future with our company matching RRSP program  

• 15-week maternity leave top-up program  

• 3 weeks' paid vacation

• Growth and progression opportunities within Midland Transport and the larger network of the JD Irving group of companies

• Opportunities to take part in job related training and development as well as 24/7 access to online curated learning
• 24/7 onsite gym

To Apply for this Career Opportunity

Please apply online. 

We appreciate your interest in our company! Only those candidates selected for an interview will be contacted. 

To learn more about our products and services, click here.

Midland is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. Applications from people with disabilities are welcome and we can provide reasonable accommodations during the hiring process. For more information on disability accommodations during the hiring process please contact accessibility@midlandtransport.com.